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    Invoice and Collections Kit

    1

    A complete operational system for professional invoicing, late-payment recovery, and debt prevention.

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    Invoice and Collections Kit

    Invoice and Collections Kit

    Example session with this skill installed

    I have a client who is 10 days late on invoice INV-0142 for $2,500. The project was for a website redesign. I need a plan to get this paid and better terms for the next phase.

    • Read your context and instructions
    • Compiled the invoice and collections
    • Generated the document

    I have generated a structured recovery plan for invoice INV-0142 and a set of updated terms for your next project phase to prevent this delay from recurring.

    Invoice Recovery and Prevention Kit

    1. The Chase Sequence (Current Debt)

    StageTimingAction
    Step 3: The PayerDay 10 (Now)Send the "Facts Only" email to Accounts Payable.
    Step 4: The ConsequenceDay 14Send the "Work Stops" notice if still unpaid.

    Immediate Email (Step 3: To Accounts Payable)

    Subject: Invoice INV-0142 - $2,500 - payment status

    Hi, I'm following up on invoice INV-0142, issued [Date], due [Date], for $2,500. Could you confirm the payment run it's in? I've copied [Client Contact Name] for visibility.

    2. Updated Payment Terms (Next Phase)

    Include these in your next SOW to shorten the wait:

    • Deposit: 50% upfront before work begins.
    • Net 14: Change from Net 30 to Net 14.
    • Late Fee Ladder:

      Overdue amounts carry interest at 1.5% per month (or the maximum permitted by law). A fixed administration charge of $40 applies to each reminder after the second. Work on all current projects pauses while any invoice is more than 7 days overdue.

    3. Professional Invoice Template (Fields to Audit)

    Ensure your next invoice for this client includes:

    • PO Number: Explicitly ask if they have one for the new phase.
    • Due Date: Written as "Due: 15 November 2026" (not Net 14).
    • Transfer of Rights: "Deliverables transfer to client only upon full payment."

    Next steps

    1. Send the Step 3 email to the client's accounting department today.
    2. Verify the maximum legal interest rate for late payments in your specific state or country.
    3. Update your contract template with the "Work pauses on overdue" clause before starting the next phase.

    invoice-and-collections-kit.pdf

    PDF · document

    Generated

    Example file from a real run - the skill writes it into your workspace.

    Connects securely to your tools. The creator never sees your data.

    What you get

    Generate professional invoices that meet corporate accounting requirements.Deploy a 5-step email sequence to recover overdue payments professionally.Draft milestone-based payment terms to reduce financial risk.Establish a late-fee ladder to prioritize your invoices in a client's queue.

    About this skill

    The problem

    Late payments are usually caused by weak terms agreed upon weeks earlier or administrative errors like missing PO numbers. Freelancers and small agencies lose hours chasing debt manually without a consistent, professional escalation process.

    What it does

    • Generates a compliant invoice template including all required fields to prevent silent rejections by client accounting systems.
    • Drafts a specific late-fee ladder and contractual terms designed to shorten the payment cycle.
    • Provides a five-step email chase sequence that escalates from a soft reminder to a final notice.
    • Supplies a prevention checklist to ensure future clients are onboarded with deposits and verified billing contacts.

    Why this beats prompting it yourself

    Generic AI prompts often produce overly aggressive or legally vague emails that damage client relationships. This skill uses a structured operational framework that prioritizes "assumption of error" and professional leverage to get paid without losing the client.

    Use cases

    • Creating a professional invoice for a new high-value project.
    • Automating the follow-up process for an invoice that is 14 days overdue.
    • Drafting payment terms for a contract to include milestone billing and late fees.
    • Handling a non-responsive client who has ignored initial reminders.

    Known limitations

    This provides operational guidance only. It does not constitute legal or accounting advice and requires local verification for tax rates and statutory interest caps.

    How to install

    Works the same in every agent - Claude, Cursor, Codex, Copilot and 20+ more.

    ~30 seconds
    1. 1

      Download the ZIP

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    2. 2

      Unzip into your skills folder

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    3. 3

      Ask your agent to use it

      Restart the agent if it was already running. It picks the skill up automatically - no config needed.

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    Security scanned

    Verified clean 12 days ago

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    Listed12 days ago

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